Purchasing Requirements

Competitive Bidding Required

All purchases for materials, supplies, equipment or services estimated to cost over $20,000 shall be based on competitive bidding procedures specifically set forth in the purchasing manual. These procedures include formal advertising, contracts, specifications, sealed bids, public opening, bid deposits and performance bonds. Any purchase for materials, supplies, equipment or services with an estimated cost between $5,001 and $20,000 shall be based upon written competitive quotations from at least three reputable vendors, without regard for formal advertising.

Any purchases for materials, supplies, equipment or services estimated to cost between $1,001 and $5,000 shall be based upon verbal quotations from at least three reputable vendors. Any item, materials, or service which has a value of $1,000 or less may be purchased from any approved vendor recommended by the using agency or in the absence of such recommendation, from any approved vendor selected by the purchasing agent. Each such purchase shall be authorized by the head of the using department or division in accordance with the procedures prescribed in the purchasing manual. 

For more information, review the purchasing policy below.

Companies Awarded Contract Requirements

Banks County requires all companies that are awarded a contract for services to be registered with the Georgia Secretary of State.  Registration instructions for corporations, partnerships, and limited liability companies can be obtained at the state's website.  Additionally, frequently asked questions can be reviewed.

Sometimes, corporations incorporated in another state, a "foreign" corporation under Georgia law, should review the provisions of OCGA 14-2-1501 (profit) or OCGA 14-3-1501 (non-profit).  These laws provide that a "foreign corporation may not transact business in this state until it obtains a certificate of authority from the Secretary of State.